Is it acceptable to bring up the $400K office renovation during the down hall meeting?

Submitted by Tim L
in

Recently the finance group renovated their entire office for around $400K. To the rest of our site (we manufacture/design), it is viewed as an atrocity. Even most people see very little benefit from the office renovation when you factor in the cost.

This perception of an atrocity is mutliplied by about 10x by the time you reach the shop floor. In a day and age when spending money has gotten tougher for operational, value-add folks, this is a tough pill to swallow. Approval limits have been lowered. Many barriers have gone up to spending. Over the last couple of yeears these include layers of internaltional approvals, new/additional forms and templates, written & unwritten rules, and data analysis requirements.  The operational folks feel as if they need to get 5 approvals and wait 6 months to order a box of paper clips.

We are going to have a town hall meeting soon where site management addresses everyone together. On the memo, it has a place for individuals to request management to answer their questiosn (submit them ahead of time, "anonymously").

Four options

  • Opt 1: Ask the questioin during open Q&A at the town hall meeting.
  • Opt 2:  Submit the question in writing prior to the meeting with my name.
  • Opt 3:  Submit the question in writing prior to the meeting "Anonymously".
  • Opt 4:  Do nothing.

Obviously, I am not going to take option 1. I can't see any circumstance where that is appropriate.For option 2, I don't feel this is possible. Career limiting move for me, for sure.

This leaves option 3 and 4.

For option 3,, I feel it is justified to ask management to explain to everyone why they spent the $400K on the renovation. Perhaps there is a business reason, and they simply have not explained it. Some have categorized this spending as unethical. Especially since finance is the one who is charged with heading up the spending approval process. What kind of a message does it send to everyone at our site if they can spend but give everyone else a hard time who wants to spend $10K for a legitimate purpose/business need?

The arguement for option 4, is simply that it would be a career limiting move to associate my name with a question like this. To put senior management "On the spot" in front of the site is not acceptable and unprofessional. I also feel it is a bit of a coward move to submit the question in writing prior to the meeting, without attaching my name. Perhaps there is some businees need or requirement that most are not aware of as to why they did this. My only recourse for this one is to bury it in my delta file.

What do you think?

 

Submitted by Jochen Adler on Wednesday September 11th, 2013 7:17 am

I'd say if there's even the slightest chance that you might come across as being angry or frustrated, then don't ask the question. (Option 4).
If, however, you think you can step up and ask the question in an entirely factual, un-emotional way, I think you should, and you should have your name associated with it. (Option 2 or, even, Option 1).
Why?

  1. You'll bring a matter to management attention that apparently has been stirring people's minds.
  2. You'll give management a chance to explain their rationale and calm everyone else's temper.
  3. You'll stand out as someone who doesn't shy away from asking a tough question in a professional manner. (If you dare to choose Option 1. I've gotten a lot of recognition for my public speaking, but it's certainly not everybody's cup of tea).

Approvals and waiting times may have nothing to do with the office renovation. From your post, I sensed a lot of frustration. If you can't let go of that, I suggest, don't bring it up.
Hope this helps
Jochen

Submitted by alan roper on Wednesday September 11th, 2013 8:33 am

Why not pre-wire this question?  Go ahead and submit it, but approach leadership with a "heads up".  
@ JOCADL is spot on...if you can't detach yourself and be factual and un-emotional, don't do it.  It's not your fight to fight.  There is a significant difference between an individual with an agenda and someone that is seeking open, honest communication.  
 

Submitted by Mark O'Dell on Saturday September 14th, 2013 11:07 am

Hi,
I do wonder what do you hope to achieve?  They can't un-spend the money and it seems unlikely that this question is going to get a change of policy on operational spend.  So all it would achieve is angering the people that made the decision and forcing them to defend it (which they will).  That why the subtext sounds like sour grapes.
If your goal is to make it easier to get spending approved, put your efforts into making a case for that, leaves the office renovation out of it.  Find out what is the block on spending and make sure your requests have clear benefits.
Good luck.
PS You said "operational, value-add folks".  I do get what you mean, and it's worth remembering everyone in the organisation adds value or they wouldn't be there.  Again, this just comes across as bitterness.
 
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Submitted by Tim L on Saturday October 5th, 2013 7:51 am

I chose option 4. As you guys all said it simply would not have accomplished anything. If anything, it would have reminded all the rest of the angry folks of the situation. This is would have made things even worse. I have since been assured through my network that senior leadership levels outside of the site are aware of it and are not happy about it.
Thanks to all for the advice!

Submitted by Jochen Adler on Monday October 7th, 2013 4:12 pm

Always good to hear follow-ups; thanks for sharing!
J.